General Description

The Chicago Cultural Alliance seeks a Conservation & Collections Program Manager to assist the 35 organizations and growing that constitute the Alliance’s membership. The manager will provide multiple levels of assistance through the creation of collections management workshops, museum collections consultations, serve as registrar and perform collections cataloging/digitization on-site with a limited number of members, train both member staff and volunteers/interns on the use of PastPerfect cataloging software, provide training on collections management best practices, manage the Alliance Community Collections website, and manage Alliance interns within the program. The majority of the manager’s duties will take place on-site at member locations with occasional meetings and office work at the Alliance’s downtown location. This work will include collaborating with fellow staff and board members to promote the program to member museums, appeal and coordinate work at their sites and organize projects for grant funding that will continue to support the manager role.


The Chicago Cultural Alliance’s mission is to connect, promote, and support centers of cultural heritage for a more inclusive and culturally vibrant Chicago. We are a proud consortium of Chicago-area heritage museums, cultural centers and historical societies that span 24 neighborhoods and 7 suburbs in Chicago area and represent 28 different cultures from here and around the world.

In 2010, the Alliance launched the Conservation & Collections program, funded by the Gaylord and Dorothy Donnelley Foundation, with the goal of making Core Member collections more accessible to the general public. The founding component of this program was the acquisition and set up of PastPerfect software and the registration of Core Member collections using the software at their individual sites. The evolution of this work led to the creation of the Alliance Community Collections website where digitized collections from all Core Members can be placed online. Annually the program offers 3 hands-on workshops to increase the Core Members capacity to perform collections-related work.


Program tasks & responsibilities:

  • Work on-site with Core Members to assist with the duties of collections manager and registrar
  • Plan 3 collections-related workshops with the assistance of Alliance partner member organizations
  • Report to CCA Board Membership Council on developments and progress
  • Manage the Alliance Community Collections website
  • Lead programmatic shifts in C&C based on continued support and need in the program
  • Manage Conservation & Collections Intern(s)
    • Create Alliance Community Collections projects
    • Provide collections cataloging and management training
  • Grant Writing and reporting in relationship to the program development
  • Manage invoices for time worked at member sites

Core Member site-based tasks & responsibilities:

  • Provide PastPerfect software training to all staff and incoming volunteers/interns
  • Perform regular registrar and collections cataloging duties including: assign accession numbers, object numbers, create object records and merge existing data from analog and electronic sources into PastPerfect
  • Digitize the existing and incoming artifact donations with the use of a DSLR camera, photography backdrop, and flatbed scanner.
  • Be a collections management resource for members, offer supply and storage recommendations
  • Assist the staff in coming up with annual project goals for the collections


The ideal candidate for this job will have:

  • Be proficient with PastPerfect Software, or related collections databases
  • Degree in museum studies, public history, a related field, or 3 years of combined experience
  • Have a familiarity with museum registration methods, record-keeping, and storage best practices
  • Experience with Adobe Photoshop or similar editing software, use of a digital camera, and scanner
  • Experience with platform
  • Detail oriented and able to work independently
  • Able to communicate and relate to a wide range of individuals
  • Be able to lift at least 30 pounds, climb short ladders, and have access to a car to transport equipment


This is an annual contract position for an average of 20-30 hours a week for the term of February 6th through December 31st. Renewal of the contract will be reviewed by the Executive Director between October-November 2017. The rate for the position is competitive and commensurate with experience. Opportunity for full-time employment is possible dependent upon grants awarded and program development led by manager.

If selected, the applicant will work alongside the current program manager for a duration 4-8 weeks for extensive training and introductions.

How to Apply

Interested individuals should send resume, cover letter and references, no later than January 15, 2017, to Candice Raisinghani, Conservation & Collections Program Manager, at

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